Part-Time Personal Assistant / House Manager

Key Responsibilities:

• Home Maintenance & Contractor Management:

  • Maintain a comprehensive schedule of ongoing and upcoming household tasks and events

  • Keep up to date with routine home maintenance tasks (e.g., appliance repairs, system checkups, etc.) and repairs around the house

  • Manage contractors for home-related tasks (e.g., cleaning services, repairs, installations), staying on top of scheduling and follow-ups

  • Proactively communicate and follow up with contractors and vendors to ensure jobs are completed on time and meet quality expectations

  •  Manage handyman’s weekly visits (including meeting him in-person at the property), ensuring all work is communicated clearly and completed to satisfaction

• Seasonal Planning, Coordinating & Executing:

  • Manage weekly and seasonal flower arrangements for both indoor and outdoor spaces, ensuring they are refreshed on schedule and meeting expectations

  • Organize and book vendors for events and parties, including coordinating with a preferred chef for dinner events

  • Coordinate seasonal tasks, including scheduling and overseeing the installation of Christmas lights, seasonal decorations, and other holiday-related preparations

    1. I.e.: Proactively handling the logistics of Christmas decorations, including renting a U-Haul to store and transport items, as well as coordinating their setup and removal

• Event Coordination: 

  • Assist with booking vendors for events, dinners, and parties (chef, florist, etc.), ensuring everything runs smoothly and on time

  • Work closely with preferred vendors to ensure events run smoothly

• Returns & Sales Management:

  • Handle returns for online purchases, ensuring items are returned in a timely manner

• Administrative Support & Bill Management:

  • Ensure bills and invoices are sent to the appropriate office/accountant for timely processing

  • Keep track of receipts, expenses, and other financial documentation for household accounts

• Personal Support:

  • Arrange pet-related appointments (e.g., grooming, vet care), and manage pet supplies

  • Schedule and track yearly car appointments for routine maintenance

Desired Skills & Qualifications:

1. Organizational Expertise: You thrive on keeping things neat, tidy, and on schedule. You are able to think two steps ahead and are always prepared for what’s coming next

2. Creativity &  Resourceful: Ability to come up with creative solutions to household challenges, whether it’s finding the perfect arrangement for a flower display or ensuring the home is perfectly prepared for a seasonal celebration

3. Excellent Communication: You’re a clear and concise communicator, able to coordinate with vendors, contractors, other service providers and the Principal with ease

4. Keen Attention to Detail: You notice the small details and ensure everything is done to the highest standard. You pride yourself on delivering high-quality results and keeping the household in tip-top shape

5. Proactive & Independent: You are a self-starter who can manage a flexible work schedule and take the initiative to make sure tasks are done without constant oversight 

6. Dog Lover (Bonus): A love for dogs is a plus as you’ll likely be interacting with the Principal’s pet regularly

7. Confidentiality: You value discretion and confidentiality

Additional Requirements:

1. Must have a valid driver’s license and reliable transportation for errands 

2. Ability to lift moderate weight for some tasks (e.g., decorations, packages, etc.)